Quality & Performance

N.D.D.H. Pathology provides a complex, specialist diagnostic service and we pride ourselves on compliance with a number of organisations which we must achieve and maintain standards both in the way our services are run and the technical quality assurance of the results and reports we issue. Below is a description of some  of the things we do to ensure we provide a quality diagnostic service to users.

External Assessments

(i) ISO 15189 Accreditation by the United Kingdom Accreditation Service (UKAS)

The Pathology Service at the North Devon District Hospital has been granted accreditation by UKAS to ISO 15189, ‘Medical Laboratories – Requirements for Quality and Competence.’

Our schedule of accredited tests can be found on the UKAS website. Enter our UKAS number (9100) into the search box to access the schedule. However, this schedule should be viewed in tandem with the list of non-accredited tests, below.

With UKAS accreditation, individual laboratory tests are accredited, rather than the overall laboratory service. As a result of this and due to continuing quality improvements in Pathology, where equipment and tests methods are changed for example, there are some tests that are waiting for assessment by UKAS. See below for a list of the tests that are currently not accredited (waiting for assessment).

________________________________________________________________________________

Unaccredited Pathology Tests (Last updated 22/10/19)

Biochemistry –

  • Blood Gas tests (including glucose, lactate and electrolytes) done on blood gas analysers in Ladywell, ICU, A/E and SCBU.
  • Blood Gas glucose level (reported as POC Glucose).
  • Anion gap test

Haematology & Blood Transfusion

  • All Blood Transfusion tests#1
  • Full blood counts (FBC) – new analytical equipment awaiting assessment#2
  • Blood film analysis – new staining machine awaiting assessment
  • ESR test

#1 Blood Transfusion tests are not currently accredited to ISO 15189.  In October 2019 UKAS visited the lab and was satisfied that the Blood Transfusion laboratory was providing a safe service to patients but also that improvements to documentation and record completion were required and we are currently working on these quality improvement actions. We envisage to be accredited for Blood Transfusion tests by the end of January 2020.

#2 UKAS have assessed the FBC test  in September 2018 and we are currently waiting for them to be officially accredited. However they have always been subject to internal quality control procedures and are registered with External Quality Assurance (EQA) schemes or equivalent to provide assurance of quality for all users.

Microbiology

  • Trichomonas Vaginalis*+
  • MRSA (rapid turnaround tests only) from orthopaedic patients being admitted to Tarka (MRSA free) Ward
  • Flu A, Flu B and RSV tests done in A/E (seasonal activity)

Cellular Pathology – Myoglobin antibody stain*, Phloxine Tatrazine special stain*.

*These tests are not in our scope of accredited tests and there are no plans to include them in the future.
+ There is no internal quality control available for this test and it is not included in an EQA scheme, however it is part of the laboratory’s Internal Quality Assurance programme.

________________________________________________________________________________

(ii) The Medicines and Healthcare products Regulatory Agency (MHRA)

The N.D.D.H. Blood Transfusion Laboratory was last inspected by the MHRA in October 2019. The inspector was satisfied that the Blood Transfusion laboratory was providing a safe service to patients but also identified a number of quality improvements around documentation and record completion that we are currently working on. The MHRA will revisit around April/May 2020 to review the progress we have made with these improvements.

The MHRA is responsible for regulating and assessing and hospital blood banks and the transfusion laboratories in which they are situated. Statutory Instrument 2005 No. 50 and its Amendment (SI 2005/2898) about blood safety and quality became effective from 8 November 2005.

The Regulations set the standards of quality and safety for the collection, testing, processing, storage and distribution of human blood and blood components. The Regulations do not require routine inspection of blood banks. However, inspections of blood banks “for cause” may be carried out by the MHRA. Blood banks or blood establishments that are operating as blood banks are required to submit an annual return to the department setting out how they comply with the requirements of the Regulations.

(iii) The Human Tissue Authority (HTA)

The HTA last inspected the N.D.D.H. Mortuary and associated Cellular Pathology services in February 2011, and these departments are currently licenced for the activities for which they undertake.

HTA inspections are conducted based on the findings from an annual, desk based assessment and any other relevant information. The focus during a site visit inspection is on reviewing operational policies and procedures, inspection of premises, scrutiny of practices which involves review of documentation, and in some cases interviews with a range of staff at the establishment.

Quality Related Policies and Information
Pathology Quality Policy
Protection of Personal Information

Quality Control

Internal Quality Control (IQC): All tests performed in our labs are regularly checked against IQC material of known values. This allows us to ensure that the accuracy, precision and quality of results is maintained 24/7, as we only report patient results if the IQC values are within acceptable ranges.

External Quality Control:  Samples are regularly received from external quality assurance schemes, analysed in our labs and the results are returned for marking against known values and comparison with other laboratories. One such organisation which provides this service is UK NEQAS.

Since 1969 the United Kingdom National External Quality Assessment Service (UK NEQAS) has been providing a comprehensive world-wide service that enables laboratories to fulfil quality goals and facilitate optimal patient care.  UK NEQAS comprises a network of 144 testing schemes operating from 24 centres based at major hospitals, research institutions and universities throughout the UK.  The services cover qualitative and interpretative investigations in andrology, cellular pathology, clinical chemistry, genetics, haematology, immunology and microbiology.  Each is directed by experts in their field, with support and advice from Steering Committees.

Internal Audit

There is a system of regular reviews of quality through scheduled audits.  All grades of pathology staff are encouraed to participate in the audit process, which usually involes examining all the  stages of processing a patients specimen – from start to finish, as well Quality Management System specific audits such as document control compliance and equipment records for example.

Non-compliances found as a result of the audit process are investigated and the responsibility for remedial action determined. Remedial action is implemented against an agreed timescale and monitoring the effectiveness of the action taken. Non-compliances will we investigated for a root cause and where appropriate, action will be taken to remove the root cause, therefore preventing a recurrence.

Measurement Uncertainty (MU)

Despite all the safeguards and assurances described above, there will always be factors which could introduce an element of uncertainty to a pathology result.

Within the laboratory, once we receive a specimen, we aim to eliminate or reduce to a minimum the levels of uncertainty for the results that are issued. However, there are many stages in the patient pathway over which we do not have direct control, (click link to show diagram 1 below), all of which may introduce a level of uncertainty to a result.

Diagram 1 – Factors affecting the uncertainty of pathology results.

In areas where uncertanty could be introduced, the Pathology Department offers advice on how to minimise or eliminate it. Please contact us if you wish to ask advice or discuss this in more depth.

For each test process where there is a measurement step, the laboratory has determined the MU values for those steps. These values are available upon request to the Pathology Quality Manager.

Inspection of Quality Improvement & Evaluation Records

Records of  any of the following quality improvement & evaluation processes are available to view upon request by making an appointment to visit the laboratory.

  • Assessment of user satisfaction and complaints
  • Pathology Management Review
  • Internal audit of quality management system
  • Internal audit of examination processes
  • External quality assessment
  • Reports from external assessment bodies
  • Quality improvement, including corrective and preventive action and the monitoring of quality indicators
  • Identification and control of nonconformities

Should you wish to view any of these records, please contact the Pathology Quality Manager on 01271 335758 to make an appointment.

NOTE: If printed, information on this page is only valid on day of printing.

Last updated: October 23, 2019